Administration

Vision

“To  create  a healthier  and  happier   world  by  social  transformation  through  committed  social  action  without  affecting  public integrity.”


The Executive Committee

Mrs. Rita, an economic graduate, joined as the President of SHAPE back in 1991. She plays a vital role in administering the Association and various Women Oriented projects with her dynamic skills.

Mail: president@shapecharity.org

Mr. Rene Jenner, the Vice President of SHAPE, is an MSW graduate. He fine-tunes our projects to fit the needs of the community. He meticulously developed our project management systems to keep our operations running like clockwork.

Mail: renejenner1@gmail.com

Mr. Parthiban, the Founder and Secretary of SHAPE is an eminent and efficient Project planner and implementer: who is ethically and efficiently heading the organization with his thirty years of experience in Social Action.

Mail: contact@shapecharity.org

Ms. Esther Nisha is the Joint Secretary of SHAPE. She is an MSW graduate with extensive experience working with tribal orphans, rescued bonded laborers, child brides, and troubled children. She has worked for over two years as a sincere child rights defender. We tailor our child projects to her propositions.

Mail: jsecretary@shapecharity.org

Ms. Yamuna, a Chemistry Post Graduate, is the Treasurer. She is seriously involved in social service to support the underprivileged and empower socially vulnerable communities. She is administering our projects in the Tiruvallur District.

Mail: yamuna@shapecharity.org

Mrs. Tamil Selvi is the executive committee member #1 of SHAPE. She is a proficient educator currently working with physically challenged children in Chennai. She has worked for well over a decade as a sincere social worker.

Inclusive governance is a prime pillar in our policy framework. To avoid ivory tower planning, we always reserve a board position for our beneficiaries. For every financial year, we select one woman from our project areas as a board member. This inclusive-board will formulate the yearly plan without any gaps. For the FY 2020-2021, we added Mrs. Latha, a rural fashion entrepreneur, as executive committee member #2.


Structure


The organization

SHAPE (Society for Harmony – Aid and Prosperous Economy) is a registered non-sectarian, voluntary, and charitable NGO.

We commit to serve and solve the exigencies and problems of the Urban, Rural, and Tribal communities. 

It works continuously with ever-increasing energy and enthusiasm for Community Development, especially for the marginalized people, since 1987. It is a women-led organization with a 70% female board.

We operate from a head office located at Vengikkal village, close to the Tiruvannamalai district headquarters. 

The organization has been making a modest attempt to meet the needs of various groups of people by launching suitable projects and programs to make them self reliant in their social and economic life. 

The staff

SHAPE currently has the following permanent staff members.
1. One project directorMr. Eden Samuel P (Paid Staff). 
2. Four consultants – Mr. T. Radhakrishnan (Volunteer Legal Consultant), Mrs. T. A. Tamilselvi (Board Member), and Mr. J. F. Mayault (Project Consultants).
3. Three technical team members – Ms. Charlotte J F (Paid Staff), Mr. Eden Samuel P (Paid Staff), and Ms. Yamuna (Board Member).
4. One financial officer/office administrator – Ms. Charlotte J F (Paid Staff),
5. One project coordinator – Mrs. R J Rita (Board Member),
6. Three members for the project management, monitoring, evaluation and risk management team – Mr. A Parthiban (Board Member), Mr. Rene Jenner P. (Board Member), & Mr. Eden Samuel P (Paid Staff),
7. One H.R. officer – Mr. A Parthiban (Board Member),
8. Eight field officers (Paid Staff) for the projects and,
9. More than 100 remote/field volunteers. 
For a cost-effective administration, our staff members often work on more than one operational task. 
Notable enlistees: Ms. Suhasini Dokowry (Social Media Manager), Ms. Alaine Fernandes (Director of Development), Ms. Vivian Chieh (Digital Marketing Manager), Ms. Shruti Nag (Volunteer Manager) & Ms. Thanh Thao (Intern leader)

Project Planning, Implementation, M&E and Risks

SHAPE identifies stakeholders for effective and sustained work. The volunteers identify and include beneficiaries to our projects, based on our policy framework, which ensures that our services reach the deserving. Projects are operationalized after consulting the stakeholders.

This includes intervention plans, setting baseline and target values, collection of existing data sources and methods for collecting new data for evaluation, work delegation to agents, data collection intervals, and listing assumptions and risks, associated with the indicators.

Effective Communication will ensure that the implementing bodies and stakeholders understand the reason behind project decisions and actions. This provides transparency and accountability.

We have established effective periodical monitoring, evaluation, review, and report mechanisms in our projects for good governance and limiting hindrances and risks. 

The figure illustrated a sample project management system. It shows how we plan and implement our Women Welfare Project in Devanampattu village.

SHAPE ngo uses RBMS to tailor its projects
SHAPE ngo uses RBMS to tailor its projects