Administration

Vision

“To  create  a healthier  and  happier   world  by  social  transformation  through  committed  social  action  without  affecting  public integrity.”


The Executive Committee

Mrs. Rita R J, an economics graduate, joined as the President of SHAPE back in 1991. She plays a vital role in administering the Association and various Women Oriented projects with her dynamic skills.

Mail: president@shapecharity.org

Mr. Rene Jenner, the Vice President of SHAPE, holds a bachelors in Indian law and a masters in social work. He fine-tunes our projects to fit the needs of the community. His legal counsel holds a significant position in our operations.

Mail: renejenner1@gmail.com

Mr. Parthiban Arockiasamy, the Founder and Secretary of SHAPE, is an eminent and efficient Project planner and implementer: who is ethically and efficiently heading the organization with his thirty years of experience in Social Action.

Mail: contact@shapecharity.org

Ms. Esther Nisha Kaspar is the Joint Secretary of SHAPE. She is an MSW graduate with extensive experience working among tribal orphans, rescued bonded laborers, child brides, and troubled children. She has worked for over two years as a committed children’s rights defender. Her proposals guide our children’s projects.

Mail: jsecretary@shapecharity.org

Ms. Yamuna Rajaram, a Chemistry Post Graduate, is the Treasurer. She is seriously involved in social service to support the underprivileged and empower socially vulnerable communities. She is administering our projects in the Tiruvallur District.

Mail: yamuna@shapecharity.org

Mrs. Tamil Selvi Thangaraj is the executive committee member #1 of SHAPE. She is a skilled educator currently working with children with disabilities in Chennai. She has worked for well over a decade as a dedicated social worker.

Inclusive governance is a prime pillar in our policy framework. To avoid ivory tower planning, we always reserve a board position for our beneficiaries. For every financial year, we select one woman from our project areas as a board member. This inclusive-board will formulate the yearly plan without any gaps. For the FY 2020-2021, we added Mrs. Latha Raja, a rural fashion entrepreneur, as executive committee member #2.


Structure


Operations

SHAPE (Society for Harmony – Aid and Prosperous Economy) is a registered non-sectarian, voluntary, and charitable NGO.

We are committed to serving urban, rural and tribal communities and to meeting urgent needs which arise within them. 

SHAPE has worked continuously with ever-increasing energy and enthusiasm for Community Development, especially for marginalized people, since 1987. It is a women-led organization with a 70% female board.

We operate from a head office located in Vengikkal village, close to the Tiruvannamalai district HQ. Our projects cover the districts of Tiruvannamalai, Thiruvallur, and Villupuram in Tamil Nadu.

The organization has been attempting to meet the needs of various groups by implementing carefully tailored projects and programs to facilitate economic and social self-reliance. 

The staff

SHAPE currently has the following permanent staff members.
1. One project directorMr. Eden Samuel P (Paid Staff). 
2. Four consultants – Mr. Rene Jenner (Legal Consultant), & Mrs. Tamil Selvi Thangaraj (Project Consultant).
3. Three technical team membersMs. Charlotte J F (Paid Staff), Mr. Eden Samuel P (Paid Staff), and Ms. Yamuna (Board Member).
4. One financial officer/operations administrator – Ms. Charlotte J F (Paid Staff),
5. One project coordinator – Mrs. R J Rita (Board Member),
6. Three members for the project management, monitoring, evaluation and risk management team – Mr. A Parthiban (Board Member), Mr. Rene Jenner (Board Member), & Mr. Eden Samuel P (Paid Staff),
7. One H.R. officer – Mr. A Parthiban (Board Member),
8. Eight field officers (Paid Staff) for the projects and,
9. More than 100 remote/field volunteers. 
For a cost-effective administration, our staff members often work on more than one operational task. 
Notable enlistees: Ms. Ruchika Kalate (Social Media Manager), Ms. Christina Elizabeth (Director of Development), Ms. Francesca Meynell (Digital Marketing Manager), Ms. Shruti Nag (Volunteer Manager), Ms. Kshiti Sneh Rai (Remote Child Education Programme Manager) & Ms. Kirstin O’Hara (Intern leader)

Project Planning, Implementation, M&E and Risks

SHAPE identifies stakeholders to carry out continuous, high quality work. The volunteers identify beneficiaries for our projects, based on our policy framework – ensuring that our services reach those who will benefit from them the most. Projects are put into operation after consulting the stakeholders.

This includes creating intervention plans, setting baseline and target values, collecting existing data sources and formulating methods for collecting new data, delegating work to agents, establishing data collection intervals, and listing assumptions and risks associated with the indicators.

Effective communication will ensure that the implementing bodies and stakeholders understand the reason behind project decisions and actions. This provides transparency and accountability.

We have established effective periodical monitoring, evaluation, review, and report mechanisms in our projects for good governance and to limit hindrances and risks. 

The figure illustrates a sample project management system. It shows how we planned and implemented our Women Welfare Project in Devanampattu village.

SHAPE ngo uses RBMS to tailor its projects
SHAPE ngo uses RBMS to tailor its projects